Organization as a Core Competency Required of Office Professionals

An office professional should keep oneself organized, and as a result, he/she will be able to keep his/her supervisor organized. The office professional knows how to manage a filing system, track incoming and outgoing correspondence and coordinate the flow of paperwork around the office. Being organized allows quickly find anything that needed.

Time and Task Management.  Office professional has to determine the appropriate allocation of time and balances conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet tight deadlines.  A time management plan helps to break down large goals into smaller, easily achievable tasks and forces to complete those tasks on schedule.

Time and task management skills include prioritising - focusing on urgent and important tasks rather than those that are not important or don't move towards set goals; organising  work schedule; list making to remind of what needed to do and when; persevering when things are not working out and avoiding procrastination.

Space Management.  Office professional has to effectively manage the workspace (i.e. keeps a clean and organized office, appropriately handles all paperwork, maintains control over the physical environment, etc.)

While working at court system, I have separated my tasks into urgent, for tomorrow, and other days.  By doing this, I knew what should be done and when, as a result, I have always met my deadlines.  When I have been at the hearing of the criminal case about murder, I realized that preparation of protocol after the hearing will take a lot of time, and I decided to spend every day for about an hour in drafting of this protocol. As a result, after judge made a decision, the final 400-pages protocol has been prepared in time (5 days as required).